Privacy Policy

The data controller is Oktogon AI Ltd., with registered offices at:

Waverley House, 9 Noel St, London W1F 8GQ, United Kingdom
1052 Budapest, Váci street 9., Hungary

Contact: hello@oktogon.ai

"Personal Data" means any information relating to an identified or identifiable natural person.
"Usage Data" means data collected automatically through the use of our website, such as page visit duration, IP address, browser type, and referring URLs.
"Cookies" means small files stored on your device that help us improve your browsing experience.
"Service" means the Oktogon AI website and consulting services.

We collect the following types of personal data:

(a) Contact information: name, email address, company name, job title — collected when you submit our contact form or book a discovery call.
(b) Usage data: IP address, browser type, operating system, pages visited, time spent on pages, referring URL — collected automatically when you visit our website.
(c) Cookies and tracking: We use essential cookies for website functionality and analytics cookies (Google Analytics) to understand how visitors use our site.
(d) Communication data: Email correspondence and meeting notes generated during consulting engagements.

We use personal data for the following purposes:

(a) To respond to your enquiries and provide the services you have requested.
(b) To send you information about our services, where you have given consent or where we have a legitimate interest.
(c) To improve our website and services based on usage patterns.
(d) To comply with legal obligations.
(e) To perform consulting services under an engagement agreement.

We process personal data on the following legal bases:

(a) Consent: When you submit the contact form or subscribe to communications.
(b) Contractual necessity: When processing is required to perform our consulting services.
(c) Legitimate interest: For website analytics, security, and business development, where these interests are not overridden by your rights.
(d) Legal obligation: Where we are required by law to process or retain data.

We do not sell personal data. We may share personal data with:

(a) Service providers who assist in operating our website and delivering services (e.g., hosting, email, analytics) — only to the extent necessary and under appropriate data processing agreements.
(b) Professional advisors (legal, accounting) when required.
(c) Law enforcement or regulatory authorities when required by law.

All third-party service providers are required to handle personal data in accordance with applicable data protection laws.

We retain personal data only for as long as necessary to fulfil the purposes described in this policy:

(a) Contact form submissions: 2 years from the date of submission.
(b) Client engagement data: 5 years from the end of the engagement, or longer if required by law.
(c) Website analytics data: 26 months.
(d) Cookie data: As specified in our cookie settings.

Under applicable data protection law, you have the right to:

(a) Access: Request a copy of the personal data we hold about you.
(b) Rectification: Request correction of inaccurate or incomplete data.
(c) Erasure: Request deletion of your personal data where there is no compelling reason for continued processing.
(d) Restriction: Request that we limit how we use your data.
(e) Data portability: Request a copy of your data in a structured, machine-readable format.
(f) Objection: Object to processing based on legitimate interest.
(g) Withdraw consent: Where processing is based on consent, you may withdraw it at any time.

To exercise any of these rights, contact us at hello@oktogon.ai.

Your personal data may be transferred to and processed in countries outside your country of residence. When we transfer data internationally, we ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by the relevant authorities.

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, or destruction. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

We may update this Privacy Policy from time to time. The updated version will be indicated by the "Last updated" date at the top of this page. We encourage you to review this policy periodically.

If you have questions about this Privacy Policy or wish to exercise your data protection rights, please contact us at:

hello@oktogon.ai

Oktogon AI Ltd.
Waverley House, 9 Noel St, London W1F 8GQ, United Kingdom