40%
Faster ticket routing
Incoming logistics requests classified and routed automatically.
European logistics company · Name confidential
AI agents for complex operations
Turn emails, PDFs, purchase orders and repetitive admin into completed workflows across the systems your team already uses.
Built for growing companies with complex operational workflows.
Product illustration: an inbound request for quote from purchasing@northstar.example asks for 180 units of AX-440 and 60 of the stainless AX-440S, delivered to Dallas by October 5. The oktogonAI Quote Agent finds the customer, matches both products, checks pricing, confirms the inventory is available and validates delivery, then drafts quote #49281 for Northstar Industrial totalling $24,829 and holds it for approval by a person.
The problem
Customer requests arrive through email, PDFs and spreadsheets. Someone has to read them, find the right information, update internal systems and move the process forward.
oktogonAI turns these repetitive steps into AI-operated workflows, without replacing the software your team already uses.
Beyond chatbots
oktogonAI agents don't stop at answering questions. They work across your email, documents, ERP and CRM to complete real operational tasks.
One connected workflow
AI workforce
Deploy one focused AI agent first. Add more workflows once the value is proven.
The agent reads the request, identifies the customer and products, checks pricing and inventory, and prepares the quote for your team.
Workflow
Process emailed orders and attached documents without manually re-entering every detail.
Workflow
Handle supplier requests, offer comparison and purchase preparation with clear approval rules.
ExploreExtract, validate and move invoice and payment-related information through your existing processes.
ExploreUnderstand incoming requests, retrieve the right information and complete the next operational step automatically.
ExploreSee it work
One request can touch five different systems. oktogonAI connects the steps and moves the work forward.
Product illustration: "RFQ for October delivery" arrives from purchasing@northstar.example. The Quote Agent works through 7 steps: reading email (Email), extracting 2 line items (PDF), matching customer (CRM), matching products (ERP), applying contract pricing (ERP), checking inventory (ERP), validating delivery date (ERP). It produces quote draft #49281 for Northstar Industrial, $24,829, marked ready for approval.
Works with your stack
oktogonAI works across the tools your team already uses, so you can automate workflows without replacing your core software.
Email & documents
Business systems
Common business systems
Have a different setup? We build around the systems your team already depends on.
Discuss your systemsYou stay in control
You decide what the agent can complete automatically, what needs approval and what should always go to a person.
Set rules based on value, customer, confidence, workflow or any condition that matters to your business.
Control center
Track activity, approvals and exceptions across every automated workflow.
Needs attention
11 items+ 8 more
Can
Needs approval
Cannot
Real results
40%
Incoming logistics requests classified and routed automatically.
European logistics company · Name confidential
52%
Customer requirements processed and prepared for commercial teams faster.
B2B service provider · Name confidential
The goal isn't AI adoption.It's removing work your team shouldn't have to do manually.
Figures are measured outcomes from the workflows described. Customer names are confidential.
Discuss a similar workflowBuilt for operational businesses

Industrial distribution

Manufacturing

Logistics

B2B services
Safe by design
Each agent gets clear permissions, approval rules and boundaries based on the workflow it performs.
Agents only access the systems and information needed for their job.
Keep your team involved in high-value or unusual decisions.
Review what the agent did and when.
Each implementation is designed around your systems, security requirements and data policies.
oktogonAI does not currently hold SOC 2, ISO 27001 or HIPAA certification. Deployments are designed around GDPR and EU AI Act requirements.
Business case
Based on 46 working weeks a year and a 2,080-hour full-time year.
Estimated time returned to your team
3,450
hours / year
Equivalent team capacity
full-time roles
1.7
Value of that time
per year, at your average cost
$107,813
An illustrative estimate based on your inputs. Actual results depend on the workflow and implementation.
Calculate your workflowHow we start
We map where your team spends time on repetitive operational work.
We test it using actual requests, documents, rules and edge cases.
Email, ERP, CRM, files and other systems become part of the workflow.
Define approvals, exceptions and what the agent can complete automatically.
Once the first agent proves its value, add more processes across the business.
Workflow Review
We'll look at how the work gets done today, where your team loses time and whether an AI agent can realistically take over part of the process.
What we'll cover
Put AI agents to work on the repetitive processes your team handles every day.
Fixed scope for the first workflow, agreed before we start. Expansion is your decision once it proves value.
How it worksWhere the agents run, what they can and cannot do, and exactly what we do and do not claim.
Security